SEHA Aabu Dhabi has invited tenders for Thermometers details of the tender are s under.
01 November 2009
The tender packet that you have purchased has explicit instructions which must be followed. Any offer that does not fulfill all requirements as listed in the packet will be disqualified.
WE WILL NOT CONTACT VENDORS AFTER THE CLOSING DATE TO COMPLETE THEIR FILES.
If you have any questions or concerns regarding this issue, please contact Elmalize Malan by email at firstname.lastname@example.org.
Thank you for your support.
Date: 01 November 2009
Subject: Tender No. [G/TEN/41/2009]
REQUEST FOR QUOTATIONS FOR PRICE AGREEMENT
The Abu Dhabi Health Services Company SEHA plans to establish price agreements with vendors to supply products in the above categories. Approved products will be available for use in all of its facilities, regardless of facility size, location or activity level. Preference will be given to the manufacturers with the largest selections of acceptable products.
Offer Contents – Vendors are requested to submit two separate sealed offers containing the following information:
1. Technical Offer:
a. CD-R. Use the attached Excel file to enter your offer. DO NOT change the layout of the file. LEAVE THE PRICE COLUMN BLANK IN THE TECHNICAL OFFER. ALL ITEMS SUBMITTED MUST BE LISTED INDIVIDUALLY ON THE PROVIDED EXCEL SHEET. If you have additional alternative items, please include them, using the original items‟ ID numbers. For example, if the vendor has two brands of the same item, as specified on the tender sheet, then the alternative should be added, and the same item ID number should be inserted in the first column.
b. Hard Copy. Submit a hard copy of the Excel file offer as above (with vendor‟s seal).
c. Tender Document. Tender Document must be signed, stamped and included in technical packet.
d. Letter of Authorisation. A letter of authorization from the manufacturer delegating the vendor to submit the offer on behalf of the supplier.
e. International Certification of Quality. Vendor must provide a copy of the certificate of CE / FDA mark or international seal with the tender proposal.
f. Tender packet checklist. This checklist must be marked and signed by the vendor.
g. Catalogues must be submitted and articles the bidder wishes to include in the technical offer should be submitted.
ALL OF THE ABOVE ITEMS MUST BE INCLUDED IN THE TECHNICAL ENVELOPE OR YOUR OFFER WILL BE DISCARDED
h. Samples. Vendors are required to submit samples of consumables for evaluation. Samples must bear the tender number and item number, and should be grouped according to the categories provided in Appendix A of this document. Samples must be provided to SEHA with submission of tender packet on the closing date. Offers that do not submit samples will not be considered. Samples cannot be submitted after the closing date.
2. Financial Offer:
a. CD-R. Using the same EXCEL file format as in the technical offer, complete the price per unit column. Suppliers are required to submit the price (in UAE Dirhams only) per each piece of consumable; however when a pack size is the smallest unit, suppliers must indicate the packaging size in the “unit” column (for example: 100 pieces per pack).
b. Hard Copy. Submit a hard copy of the Excel file offer as above with pricing (with vendor‟s seal).
c. Tender packet checklist. This checklist must be marked and signed by the vendor.
ONLY THESE 3 ITEMS SHOULD BE INCLUDED IN YOUR FINANCIAL ENVELOPE
Procurement Strategy: Vendors are required to submit price quotations directly from the manufacturer. Vendors may submit the offer on behalf of the supplier with written delegation from the supplier. Price to include cost, insurance, freight, interim storage and fees paid to the local vendor. Price agreements will be valid for the contract period of two (2) years plus one (1) optional year.
Procurement Conditions: The following conditions shall apply to all products:
All products must be available for use in all of our facilities, regardless of facility size, location or activity level.
Agreements will be fixed price for the contract period with indefinite quantities. (No minimum order)
Selected vendors/suppliers should have sufficient storage space to store ordered products for quick delivery to SEHA facilities.
All products must fulfill the specifications as stipulated in Appendix B. Products that do not meet these minimum requirements will not be accepted for consideration. Vendor must provide a copy of the certificate of CE / FDA mark or international seal with the tender proposal.
All items must be covered under warranty with a minimum of 2/3 remaining of shelf life commencing on the date of receipt by the facility. Any item presented by the vendor/supplier that does not meet this requirement must be accompanied by a letter from the vendor/supplier under their company letterhead stating that „items from the delivered batch/lot expiring while at the facility will be replaced by the vendor/supplier‟. Vendors/suppliers will be required to maintain at all times a minimum stock level in their storage facility of a projected 3 month supply.
Selected vendors / suppliers should be prepared to offer educational support to SEHA facilities and staff.
Offers must be received on 24 December 2009 at 10:00. During the solicitation and trial period, bidders are prohibited from discussing any issues related to the tender or its evaluation with any SEHA or hospital staff without a prior written approval from SEHA Purchasing Manager. Violators may be subjected to penalties and may have their offers rejected.
Please see attachments.
ITEMS FOR TENDER
PLEASE SEE ATTACHED EXCEL SHEET
Generic Minimum Specifications
CE / FDA seal of quality – certificate to be provided
Samples to be provided – labeled, and with educational material
Sufficient temperature, humidity and dust controlled storage space to ensure quick delivery
Minimum stock level at supplier facility of 3 months supply
Minimum 2/3 shelf life remaining on date of receipt by the facility
Adequate quantities of sample products for trial
All labeling in English, and preferably Arabic
Package must be easy to read, open, and remove from storage container
Storage must be easy
Package must be of a size conducive to handling
The expiry date must be easy to see
Seals must be reliable
A variety of sizes is available
The products are hypoallergenic
Packaging must indicate latex content and be latex free, if available
Products are combustion resistant
Written description of proposed back up plan
Conduct hands-on and technical training, where applicable
Provision of 2 current, comprehensive, comprehensible catalogues per facility, and 1 to SEHA
A range of educational materials for materials and product use
Communication of product recalls / warnings
Preference given to the manufacturer/s with the largest selection of acceptable products
Available to showcase products at a product fair, if required
Supply available locally for quick delivery
Reliable, stable company with good sales and service historically
System upgrades are performed as available
Tender Packet Checklist to be included in your tender packet